COVID-19 Information for Faculty and Staff

COVID-19 Information for Faculty and Staff

Important Updates: 

As of Monday, August 23, 2021, any student, staff, or faculty member who has not submitted a Vaccination or Exemption form will not be granted access to campus.

If you haven't done so already, please complete GMercyU's COVID-19 Proof of Vaccination Form and Request for Vaccination Exemption Form here. (You must be logged into the portal to view the form.) If you have any questions, please email

As of August 1, 2021, due to the Delta Variant, all students, staff, faculty, and guests are required to wear masks on campus while indoors, except when in your individual office or residence hall rooms.


General Information

Are unvaccinated community members required to wear masks?

All community members regardless of vaccination status will be required to wear masks indoors unless they are alone in their individual offices until further notice.

Masks will not be required outdoors. 

Are faculty and staff required to wear a mask while in their office?

No, unless there is someone in the office with them. 

Can I travel to conferences (University sponsored) if I have not been vaccinated?

All University-sponsored travel must be approved by the Deans. Faculty who are unvaccinated may not be granted permission to travel if the need to quarantine for two weeks after travel will impact their on-campus teaching responsibilities.

For all travel, faculty and Deans should follow CDC guidance for quarantine and testing. 

How will supervisors get a list of non-vaccinated faculty/staff?

A list of non-vaccinated faculty/staff will be sent to the Vice Presidents by the Director of Public Safety.  They can distribute to the appropriate supervisors. 

Will faculty/staff meetings be held on campus or via Zoom?

This will depend on the meeting type and will be confirmed by the meeting conveners prior to the meeting.  

Please note that we only have two spaces on campus that are available for a hybrid meeting of both in-person and zoom. Therefore, meetings will most likely either be on-campus or Zoom, but not hybrid. 

What is the process for requesting an event on campus?

For events on campus, please complete this form. Event requests will be reviewed by the Emergency Management Team.

Please contact Kyle Kilpatrick at if you have any questions. 

How often will my office be cleaned?

Please continue to leave your trash outside of your office at night. If you need your office cleaned, please put in a request with Plant Services.

Faculty/Teaching Information

Are faculty members required to wear a mask while teaching in their classrooms?

Faculty either need to wear a face shield or a mask until the indoor mask mandate is removed for the campus. 

Will we require students to maintain a physical distance in classrooms for the Fall 2021 semester?

Based on current CDC Guidelines, we will not be requiring physical distancing in classrooms. 

Can I wear a face shield instead of a mask while I am teaching?

Yes, if you are physically distanced from the students in your class, you can wear just a face shield.  Although face shields may feel more comfortable when teaching, faculty can choose to wear a mask, a shield, or both if they prefer.


Are face shields as safe as masks?

Face shields have large gaps below and alongside the face, where your respiratory droplets may escape and reach others around you and will not protect you from respiratory droplets from them. A properly fitted face mask covers your nose and mouth and will better protect you and others from respiratory droplets.

Can I ask students in my class if they are vaccinated?

No. Students who are not vaccinated will have an approved exemption and should not be treated differently.

If students disclose that they have an exemption, please do not ask for any details regarding the exemption.

If a vaccination is required for a clinical or other off-site placement, can I obtain the information from the student?

Yes. Students who are required to have a vaccine to participate in clinicals will need to upload their vaccine information to the compliance site as well as to GMercyU.

Can I have office hours via Zoom instead of on campus?

Since students will be back on campus, we expect faculty teaching on campus to have office hours on campus. Faculty may also choose to have some office hours via Zoom if that is preferred by the students in the class.

Faculty and students are required to wear masks if they are meeting in any office on campus. Faculty must post their office hours on their office door, syllabus, and submit them to their School Administrative Assistant. 

How many days per week do I need to be on campus?

Based on the faculty handbook section on Academic Responsibilities, faculty teaching on-campus in-term programs are required to be on campus three days per week.  

Faculty teaching in online programs must consult with their Dean for an approved telework policy regarding on campus presence. 

Can I make my on-campus class hybrid or remote if all students agree to the change in modality?

No. A change in modality from on-campus to hybrid or remote could impact a student’s financial aid eligibility. Students may also not feel empowered to object if the majority wants to change

How do I handle a student who will miss class due to a COVID-related absence?

Treat any COVID-related absence the same as you would an excused medical absence.  Students will need to contact their faculty to make up work if they need to miss class or clinicals. In order to be in compliance with HIPAA protection, students should submit documentation directly to the Health and Wellness Center.

Faculty are welcome to inquire of the Health Center staff if the student’s documentation has been received and is valid. 

Fall 2021 Vaccine Requirement FAQs

Why is GMercyU requiring faculty and staff to get the COVID-19 vaccine?

Our top priority continues to be the health and safety of our campus community. We believe requiring the vaccine is the best way to mitigate the potential spread of this virus.  

Requiring the vaccine is not only consistent with the best available information from the Centers for Disease Control and local and state health officials, but it also is consistent with our Mercy values, which call on us to make decisions that consider the Common Good and respect all human life.  COVID-19 has proven to be a highly contagious and often deadly virus, and we want to be sure we’re doing everything we can as a community to end this pandemic.

As an institution of higher education, we also are committed to making evidence-based decisions. The science around the COVID-19 vaccine indicates that it is a safe and effective way to help prevent the spread of the virus.

I plan to be on campus only a few times in the fall. Do I still need to get the COVID-19 vaccine?

Yes.  All employees who plan to be on campus will be required to show proof of vaccination prior to coming to any campus in the fall. 

I would prefer not to get the vaccine. Can I just fill out an exemption form?

All GMercyU employees who will be on a GMercyU campus will be required to show proof of vaccination prior to coming to campus in the fall. You can request an exemption for religious or medical reasons only.  The exemption form will be available in the coming weeks.

It is also important to remember that faculty who need to go to clinical, student teaching, or other field experience sites will very likely be required to show proof of vaccination in order to report to those site locations in the fall. Most area hospitals, for example, have already announced vaccination requirements.  

Anyone who does not provide proof of the vaccination or complete the exemption process will not be able to come to campus.

Will requesting a medical or religious exemption impact my ability to work on campus?

If you are granted an exemption, you will be able to come to campus as long you follow all other safety protocols.  

If I have tested positive for COVID-19 do I still need to get the vaccine?

The CDC has indicated that contracting COVID-19 may provide immunity for a period of time, but vaccination provides the best protection against the spread of the virus.  Our top priority continues to be the health and safety of our campus community, and we believe requiring the vaccine for the fall is the best way to mitigate the potential spread of this virus.  If you contract the virus over the summer, prior to receiving the vaccine, it is recommended that you consult with your doctor on the appropriate timing for vaccination.  

If I don’t want to get the vaccine, will I be able to teach virtually instead?

Unless you are already teaching in a fully online program, it is very unlikely that you would be able to teach all of your courses in a virtual format this fall. The majority of campus undergraduate and graduate courses are already scheduled to be offered on campus in the fall.  

What if I can’t complete the vaccination process prior to returning to campus in August?

Appointments are much more widely available now than they were even a few weeks ago. Please be sure to check your County’s Office of Public Health website for details on where you can make an appointment.  Local pharmacies and grocery stores also have been offering vaccine appointments. Gwynedd Mercy University also plans to offer at least one more vaccine clinic over the summer. Be sure to continue to check your GMercyU email and the portal for potential dates and times.  

We strongly recommend that you schedule your appointment in June or early July, so you can be fully vaccinated no later than two weeks prior to your scheduled return to campus in August. Remember, you need both doses of a two-dose vaccine regimen or one dose of a one-dose regimen in order to be fully vaccinated.  

Is it possible that the University will eliminate this requirement before the fall semester begins based on new information?

The start of the fall semester is still several months away and we know things may continue to change.  Similar to the way we have handled decisions over the past year, we will continue to monitor and evaluate the situation carefully.  It is possible that we will make adjustments to our campus safety protocols based on new information.  But, for now, we believe this is the safest course of action based on the scientific information available to us today.  

Faculty and staff do not need to show proof of vaccination until August so you have a little time to schedule your appointments. However, you will need to have been fully vaccinated at least two weeks prior to your return to campus in August.

Where can I get more information about the safety of the COVID-19 vaccine?

In addition to the many resources available on the CDC website, you may find it helpful to take a look at the information in this panel discussion, which was provided by members of our science, public health, and nursing faculty.  

What if I was vaccinated outside the United States?

People who were vaccinated outside the United States with an FDA-authorized COVID-19 vaccine and have received all the recommended doses do not need any additional doses. People who received the first dose of an FDA-authorized COVID-19 vaccine that requires two doses do not need to restart the vaccine series in the United States but should receive the second dose as close to the recommended time as possible.

Some people may have received a COVID-19 vaccine that is not currently authorized in the United States. No data is available on the safety or efficacy of receiving a COVID-19 vaccine currently authorized in the United States after receipt of a non-FDA-authorized COVID-19 vaccine. However, in some circumstances, people who received a COVID-19 vaccine not currently authorized in the United States may be offered revaccination with an FDA-authorized vaccine:

  • COVID-19 vaccines not authorized by FDA but listed for emergency use by the World Health Organization (WHO)2
    • People who have received all recommended doses of a COVID-19 vaccine that is listed for emergency use by WHO do not need any additional doses with an FDA-authorized COVID-19 vaccine
    • People who have not received all the recommended doses of a COVID-19 vaccine listed for emergency use by WHO may be offered a complete FDA-authorized COVID-19 vaccine series
  • COVID-19 vaccines neither authorized by FDA nor listed for emergency use by WHO
    • People who received all or some of the recommended doses of a COVID-19 vaccine that is neither authorized by FDA nor listed for emergency use by WHO may be offered a complete FDA-authorized COVID-19 vaccine series

The minimum interval between the last dose of a non-FDA authorized vaccine or a WHO-listed vaccine and an FDA-authorized COVID-19 vaccine is 28 days. Only people who have received all recommended doses of an FDA-authorized or WHO-listed COVID-19 vaccine are considered fully vaccinated for the purpose of public health guidance.