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Looking for Gwynedd Mercy University’s policies regarding issues such as copyright infringement, sexual misconduct and students’ code of conduct? Click on any of the links below to learn more about your area of interest.
Code of Student Conduct
Copyright Infringement/Peer-to-Peer File Sharing Policies
FERPA (Family Educational Rights and Privacy Act)
Financial Aid Code of Conduct
Financial Aid Policies (other)
European Union General Data Protection Regulation Compliance Policy (GDPR)
Alcohol and Other Drugs Policy
Sexual Misconduct Policy - Title IX
Tuition Payment Policy
Tuition Refund Policy
Gwynedd Mercy University has adopted a Code of Student Conduct to ensure we operate as a learning community under specific and explicit norms of behavior. All GMercyU students are responsible for knowing the information, policies and procedures outlined in this document, including our policy on alcohol and other drug use. To review the policies, please go to Code of Student Conduct page (PDF).
Copyright Protected Material
The purpose of this policy statement is to establish guidelines for faculty, staff and students of Gwynedd Mercy University whose work requires the reproduction, use, display, or distribution of any copyrighted or licensed material. The guidelines affirm the proper use by the University community of such material in compliance with the Copyright Act, Title 17, United States Code, governs the making of photocopies or other reproductions of copyrighted material. Gwynedd Mercy University does not condone or support any form of copyright infringement.
Compliance with Copyright Laws
The copyright law is in place to foster a balance between the creation and dissemination of information, so individuals are encouraged to make use of copyrighted information in a reasonable and lawful manner. It is understood that during the course of their work, research, and/or instruction, faculty, staff and students of Gwynedd Mercy University will need to reproduce copyrighted information for use or distribution of that information.
The Fair Use Doctrine: There are certain circumstances under the Copyright Act where it is permissible to reproduce or display copyrighted works without the permission of the copyright owner. These circumstances are governed by the “Fair Use” doctrine. The following factors are considered when determining if duplication or use of copyrighted material by a third party constitutes a fair use:
Fair Use Guidelines:
Permitted Uses: Legally produced and obtained audiovisual works may be used in non-profit educational institutions under the following conditions:
Prohibited Use of Audiovisuals: Use is prohibited in non-profit educational institutions when:
Off Air Taping
Permitted Uses: Off air taping has specific regulations that permit classroom use:
Rental tapes or tapes borrowed from the library may be shown in class. Libraries have the right to loan, sell, or otherwise dispose of legally obtained tapes. The “for home use only” labels do not prevent library or classroom use of legal tapes. Back-up tapes are only permitted when the original is deteriorating and is no longer available on the market.
Permitted Uses: Researchers or teachers preparing to teach a class may make or request to have made a single copy of:
Teachers may duplicate enough copies to provide one copy for each student in a course, as long as each copy includes a notice of copyright and as long as they meet the following three tests:
File Sharing and Peer-to-Peer Software Programs
Gwynedd Mercy University prohibits the installation and use of peer-to-peer file-sharing programs (P2P) that violates copyright material on computers using the University network. Moreover, the installation or operation of any program or service that assists others in the use of copyright violations is likewise prohibited. Users will be considered in violation of this policy if their internet traffic is identifiable as using a prohibited P2P programs or protocols. The University reserves the right to suspend or terminate network access to any campus user if the violation is deemed severe. Likewise, network access will be suspended if any user is impacting the operations of the network. Repeat or severe violations are also subject to appropriate corrective action and may be reported to appropriate authorities for criminal or civil prosecution.
For more information on the hidden risks of file sharing and how to disable peer to peer file sharing please contact the IT department Service Desk at email@example.com or telephone extension 21444.
The fair use doctrine generally does not apply to computer software. Rather, the terms of the software license accompanying the software will always dictate the usage terms. Thus, unless the software has been placed in the public domain deliberately by its creator, all software should be assumed to be protected by copyright law.
Possessing software for which an individual does not own a license is a violation of the Copyright Act, and may subject both the University and individual users to sanctions as set forth in the Copyright Act. In addition to application software and operating systems, federal copyright protection also extends to the data files (content) created for use with or by applications and operating systems. Unauthorized creation, copying and distribution of these materials are violations of the federal copyright statute, unless they can be construed as fair use.
The Technology, Education and Copyright Harmonization Act (TEACH Act) (Section 110(2) of the U.S. copyright law) is a copyright exemption that addresses teaching conducted through digital transmission.
Under the TEACH Act, instructors may use the following copyrighted materials when teaching a class through a digital transmission:
When using the copyrighted materials listed above in a digital transmission, the instructor has the following obligations under the TEACH Act:
Digital Millennium Copyright Act
The purpose of this policy statement is to set forth the University’s procedures pertaining to the receipt and response to reports of alleged copyright infringement utilizing the Gwynedd Mercy University network in accordance with the Digital Millennium Copyright Act (P.L. 105-304).
The Digital Millennium Copyright Act (DMCA) provides an opportunity for college and universities to shield themselves from liability for the actions of users that infringe on the copyrights of others. Any use of the Gwynedd Mercy University network, computers, technology equipment, email system, or websites to illegally transfer copyrighted material including, but not limited to, software, text, images, audio and video is strictly prohibited and will lead to serious consequences, including disciplinary action, suspension, and possible lawsuits resulting in substantial financial penalties.
In accordance with the DMCA, Gwynedd Mercy University has designated the Chief Information Officer to receive and respond to reports of alleged copyright infringement.This designation will be listed on the Gwynedd Mercy University web site.
The Digital Millennium Copyright Act specifies that all infringement claims must be in writing (either on paper or electronic mail) and must include the following elements:
For more information on United States Copyright Laws, see: The US Copyright Office.
The Family Educational Rights and Privacy Act (FERPA) of 1974 is intended to protect the privacy of a student’s educational records, to establish the right of students to inspect and review their educational records, and to provide guidelines for the correction of inaccurate or misleading data through informal and formal hearings. To fulfill basic requirements for compliance with the Act, each institution must inform each student of his/her right to prevent disclosure of personally identifiable information.
Please see GMercyU's Registrar's page for more information, including the FERPA No Disclosure Form and Grade Disclosure form.
Gwynedd Mercy University is committed to providing students and their families with the best information and processing alternatives available regarding student borrowing. In support of this and in an effort to rule out any perceived or actual conflict of interest between Gwynedd Mercy University officers, employees or agents and education loan lenders, Gwynedd Mercy University has adopted the following:
Federal Student Financial Aid Penalties for Drug Law Violations
Gwynedd Mercy University provides to each student, upon enrollment, a separate, clear, and conspicuous written notice that advises the student that a conviction for any offense, during a period of enrollment for which the student was receiving Title IV, HEA program funds, under any federal or state law involving the possession or sale of illegal drugs will result in the loss of eligibility for any Title IV, HEA grant, loan, or work-study assistance.
Terms and Conditions of Accepting Financial Aid Award
Terms and conditions of accepting financial aid awards are set forth beginning on page 30 of the Undergraduate Catalog.
Satisfactory Academic Progress and Financial Aid Eligibility
Gwynedd Mercy University policies regarding academic progress and financial aid eligibility are set forth beginning on page 35 of the Undergraduate Catalog.
Return of Federal Financial Aid Policy
Return of Title IV Funds for Students With Title IV Federal Financial Aid The Financial Aid Office is required by federal statute to recalculate federal financial aid eligibility for students who withdraw, drop out, are dismissed, or take a leave of absence prior to completing 60% of a payment period or semester. The Return of Federal Financial Aid Policy is available on page 30 of the Undergraduate Catalog.
Official Withdrawal from the University
A student’s official withdrawal date is used to calculate the Return of Federal Title IV Funds. Information on the University’s Withdrawal Policy is available in the addendum to the Undergraduate Catalog and page 27 of the Graduate Catalog.
Initial Loan Counseling for Student Borrowers
Before receiving a student loan, borrowers must complete an entrance counseling session with a member of the Financial Aid Office, who will provide useful tips and tools to help borrowers develop a budget for managing their educational expenses, and help them understand their loan responsibilities.
Exit Counseling for Student Borrowers
Prior to graduating or leaving school, loan borrowers must complete exit counseling. The University’s Exit Counseling program explains borrowers’ rights and responsibilities as loan borrowers. More information is available by contacting the Financial Aid Office.
For additional information on the University’s financial aid policies, please refer to the University catalogs or contact the Financial Aid office.
1. Reason for Policy
The European Union has passed a data privacy regulation that is applicable throughout the entire European Union (“EU”), and to those who collect personal data about people in the EU. The European Union General Data Protection Regulation (“EU GDPR”) imposes obligations on entities, like Gwynedd Mercy University, that collect or process Personal Data about people in the EU. The EU GDPR applies to Personal Data collected or processed about anyone located in the EU, regardless of whether they are a citizen or permanent resident of an EU country.
The University is an institute of higher education involved in education, research, and community development. In order for the University to educate its students both in class and on-line, engage in world-class research, and provide community services, it is essential, necessary, and the University has lawful bases to collect, process, use, and maintain data of its students, employees, applicants, research subjects, and others involved in its educational, research, and community programs. The lawful bases include, without limitation, admission, registration, delivery of classroom, on-line, and study abroad education, grades, communications, employment, research, development, program analysis for improvements, and records retention. Examples of data that the University may need to collect in connection with the lawful bases are: name, email address, IP address, physical address or other location identifier, photos, as well as some sensitive personal data obtained with prior consent.
Gwynedd Mercy University takes seriously its duty to protect the Personal Data it collects or processes. In addition to the University’s overall data protection program, Gwynedd Mercy University must make sure it complies with the dictates of the EU GDPR. Among other things, the EU GDPR requires the University to:
This policy describes the University’s data protection strategy to comply with the EU GDPR.
2. Policy Statement
2.1 Lawful Basis for Collecting or Processing Personal Data
Gwynedd Mercy University has a lawful basis to collect and process Personal Data. Most of the University’s collection and processing of Personal Data will fall under the following categories:
a. Processing is necessary for the purposes of the legitimate interests pursued by Gwynedd Mercy University or by an authorized third party.
b. Processing is necessary for the performance of a contract to which the Data Subject is party or in order to take steps at the request of the Data Subject prior to entering into a contract.
c. Processing is necessary for compliance with a legal obligation to which Gwynedd Mercy University is subject.
d. The Data Subject has given consent to the processing of his or her Personal Data for one or more specific purposes.
There will be some instances where the collection and processing of Personal Data will be pursuant to other lawful bases.
2.2 Data Protection & Governance
Gwynedd Mercy University will protect all Personal Data and Sensitive Data that it collects or processes for a lawful basis. Any Personal Data and Sensitive Data collected or processed by Gwynedd Mercy University shall be:
a. Processed lawfully, fairly, and in a transparent manner;
b. Collected for specified, explicit, and legitimate purposes, and not further processed in a manner that is incompatible with those purposes;
c. Limited to what is necessary in relation to the purposes for which they are collected and processed;
d. Accurate and kept up to date;
e. Retained only as long as necessary; and
2.3 Sensitive Data & Consent
Sensitive Data is a subset of Personal Data and is subject to stricter collection and processing standards. Gwynedd Mercy University must obtain consent from the Data Subject before it collects or processes Sensitive Data.
2.4 Information to be Provided to Data Subjects
Individual Data Subjects covered by this policy will be provided the following information at the time Personal Data is collected from the Data Subject:
a. information about the Controller collecting the Personal Data;
b. contact details for the data protection officer (if assigned);
c. the purposes and lawful basis of the data collection/processing, including the legitimate interest for the processing (if applicable);
d. who the recipients or categories of recipients of the Personal Data are;
e. whether the University intends to transfer Personal Data to another country or international organization;
f. the period for which the Personal Data will be stored;
g. the existence of the right to access, make corrections to, or erase Personal Data, the right to restrict or object to processing, and the right to data portability;
h. the existence of the right to withdraw consent at any time (if applicable);
i. the right to lodge a complaint with a supervisory authority (established in the EU);
j. justification for why the Personal Data are required, and possible consequences of the failure to provide the Personal Data;
k. the existence of automated decision-making, including profiling; and
l. if the collected Personal Data are going to be further processed for a purpose other than that for which it was collected.
2.5 Rights of Data Subjects
Individual Data Subjects covered by this policy will be provided the following rights (as applicable), provided that the University determines that the exercise of the right is permitted and/or required by the EU GDPR:
a. the right to receive confirmation from the University as to whether the Data Subject’s Personal Data is being processed by the University, and if so, the right to access such Personal Data and the right to receive information regarding, among other things, the categories of Personal Data collected and how such Personal Data is being used;
b. the right to correct inaccurate Personal Data concerning the Data Subject;
c. the right to obtain erasure of Personal Data concerning the Data Subject;
d. the right to restrict or object to the processing of the Data Subject’s Personal Data; and
e. the right to request a copy of Personal Data concerning the Data Subject.
This policy applies to the Personal Data and Sensitive Data protected by the EU GDPR and all Gwynedd Mercy University units who collect or process Personal Data and Sensitive Data protected by the EU GDPR.
Institutional Technology Services (ITS) at Gwynedd Mercy University provides and supports information technology resources to faculty, staff, students, and guests. All community members are responsible for using technology resources in an ethical manner that does not interfere with the reasonable use by other community members.
ITS collaborates with the University leadership in the development of Gwynedd Mercy University policies that govern the use of information technology. Gwynedd Mercy University policies posted on the IT Policies page apply to all members of the Gwynedd Mercy University community.
GMercyU conforms to Pennsylvania state law in its policies, and expects all students to adhere to all federal, state or local laws regarding the unlawful posession, use or distribution of alcohol, drugs and illegal sustances. The University is required by law to inform students of the sanctions which may be imposed on them for violations of those laws. In addition, GMercyU is required to inform students of the standards of conduct, University penalties, health risks, and counseling options as they pertain to substance abuse. Read the Alcohol and Other Drugs Policy (PDF) for more information.
In keeping with our mission and core values, Gwynedd Mercy University is committed to welcoming a diverse community of students, faculty, and staff. The University does not discriminate against any applicant for admission or employment based on race, color, ethnicity, religion, age, gender, gender identity, citizenship status, or any other legally protected class status.
Gwynedd Mercy University is committed to maintaining a positive learning, working, and living environment that is free from unlawful discrimination and harassment. Gwynedd Mercy University does not discriminate against any applicant for admission to or employment at the University because of race, religion, age, gender, sexual orientation, gender identity, national origin, disability, color, marital status, veteran status, genetic characteristics, or any other characteristic protected by federal, state or local law (“Protected Classes”). This includes, but is not limited to, admissions, financial aid, educational services, and student programs and activities, as well as to all terms and conditions of employment including, but not limited to, recruitment, selection, hiring, placement, transfer, promotion, training, compensation, benefits, discipline, and termination. The University will not tolerate unlawful acts of discrimination or harassment based upon Protected Classes, or related retaliation against or by any employee or student.
This policy applies to all University faculty, administrators, staff and students. Persons who lodge discrimination or harassment complaints or participate in the investigation of such a complaint are protected from retaliation (e.g., adverse action or consequences) for those actions. Retaliation will not be tolerated at Gwynedd Mercy University. Although discrimination and harassment described and prohibited by this policy include a wide range of behaviors, certain discriminatory conduct is addressed elsewhere. For example, sexual harassment is addressed in the University’s Sexual Misconduct Policy. Individuals who violate this policy shall be disciplined or subjected to corrective action, up to and including termination or expulsion.
For complaints against faculty members, use the academic complaint procedure located in the Graduate (pg. 30) and Undergraduate (pg. 39) course catalogs. Please be aware that there is a 10-day reporting timeline for this policy.
For complaints about bias in grading, use the grade appeal process located in the Graduate (pg. 17) and Undergraduate (pg. 19) course catalogs. Please be aware that there is a 14-day reporting timeline for this policy.
Consistent with our mission and the core values that are at the heart of our Mercy tradition, Gwynedd Mercy University is committed to providing our students, faculty, and staff with an educational, residential and employment environment free from sex discrimination, which includes all incidents of Sexual Misconduct as defined within the University’s Sexual Misconduct Policy (PDF). GMercyU's Title IX Coordinator is Robert Wood, who can be reached at 215-646-7300, ext. 21140, firstname.lastname@example.org or in his office in the Connolly Faculty Center, Room 114. To report a concern via the University’s Anonymous Reporting Line, call 866-528-9304 or via GMercyU's Sexual Misconduct Reporting Form.
For more information regarding Title IX as well as resources, please visit GMercyU's Title IX page.
The University does not mail statements to your home. If someone other than yourself, for example, your parents is paying your tuition then it is your responsibility to provide a copy of your invoice or give them parent access as an authorized user to your Self-Service account.
Statements for Fall are available in early July.
Statements for Spring are available late November.
Statement for Summer are available early April.
Statements are live and can be accessed at any time.
Payments are accepted by mail, online through your self-service account, or in person at the Campbell Solution Center (check and cash only) resuming 8/16/2021. Gwynedd Mercy University accepts checks, money orders, credit cards and cash. The Bursar’s office will honor Master Card, VISA, AMEX and Discover. Credit cards are assessed a 2.85% fee and online checks have no fee. Cash limit per transaction is $1500.
Gwynedd Mercy University reserves the right to apply late fees to any student account that is not paid in full by the due date. Late fees are $100 per semester.
Please send payments to:
Gwynedd Mercy University
Att: Bursar’s Office
1325 Sumneytown Pike
P.O. Box 901
Gwynedd Valley, PA 19437-0901
A student who is financially delinquent shall forfeit the privilege of attending classes, and the University will withhold grades, transcripts, and diploma/certificate until such indebtedness is paid. Students are not permitted to register for the next semester unless all outstanding debts, e.g., tuition, library fines, etc., are resolved. All debts must be resolved prior to registration and before graduation regardless of pending financial aid. Diplomas and transcripts will not be issued to any student with an outstanding debt.
Pending Financial Aid is not considered payment. Student accounts that are not resolved by the end of a semester will be placed with a collection agency. The student will be responsible for the full amount due to the University plus all associated collection and legal costs. Resident Students Please Note: Room lottery deposits and room reservation deposits will not be accepted or processed for any student that has an outstanding balance on his/her student account.
Resident Students, Please Note: Room lottery deposits and room reservation deposits will not be accepted or processed for any student that has an outstanding balance on his/her student account.
If you are reimbursed by an employer, you may be eligible to receive an extension for payment of a portion of the amount due. Prior to registration, a copy of the employer's policy and a statement from the employer stating the student's eligibility must be furnished to the Bursar's Office. Ten percent (10%) of the tuition is then required at the registration, and the balance is due prior to the end of class/classes. For summer classes, tuition is payable in full at time of registration.
Right to Adjust Costs for New and Current Students
In view of rising costs, Gwynedd Mercy University reserves the right to increase charges at any time and to make such changes applicable to students presently enrolled as well as to new students.
To be eligible for a tuition refund, you will need to officially withdraw by completing a withdrawal form available in the Office of Academic Affairs. Read more information and details on Gwynedd Mercy University's Tuition Refund Policy (PDF).
To report a concern via the University’s Anonymous Reporting Line, please submit your concern online — the link will prompt you to download an app. Once you've opened the app, please click on the circle with the + sign, then click on Whistleblowing icon.