Registrar

The Registrar's Office at GMercyU is here to help you stay on track to graduation. We can guide you through various academic services and procedures, including registering for courses, transcript requests, graduation preparation, changing your name or address within our systems, ACT 45 and 48 credit submission, and OCICU and SEPCHE registration. You can visit the Campbell Solution Center for more information on Billing, Financial Aid and obtaining an ID and a parking pass.

GMercyU’s Registrar’s Office:     

Campbell Hall
215-646-7300 ext. 21437

Monday-Friday: 8:00 a.m. - 4 p.m. 

Helpful Resources

Registration Information
Final Exam Information
Academic Calendar
Undergraduate & Graduate Catalogs
FERPA Notice
Transcripts
Forms
Graduation Information
Act 45 Credits
Act 48 Records

Registration Information

Main Campus Summer 2018 and Fall 2018 schedules* are available to search on GMercyU’s Self-Service portal. You can view all available course schedule information via Self-Service without using a log on and password. 

*Important note: There has been a change in the way the Summer I and Summer II sections have been scheduled. When viewing sections on Self-Service these semesters will appear under the "Summer" in the period drop down. You will use the period drop-down menu to find the "Summer" term and then use the session drop-down menu to the right to find "Summer I" or "Summer II" sections (do not use "Regular"). These courses are still 6 weeks in length. To learn how to search for Summer I and Summer II sections, please click on this video link. Summer 2018 registration will open in March 2018. 

Current Main Campus students can check out the Summer/Fall 2018 Online Registration Guide (PDF) on the portal as well as instructions on how to register for classes (PDF).  

*Students in the School of Graduate and Professional Studies can obtain schedule information from their Advisor.

As a GMercyU student, you may be eligible to take courses that are not available here at the eight local colleges and universities that are a part of the Southeastern Pennsylvania Consortium for Higher Education or the Online Consortium of Independent Colleges and Universities.

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Final Exam Information

Spring 2018 Final Exam Schedule (PDF) - Final exams are scheduled for all DAY UNDERGRADUATE courses at the Gwynedd Valley Campus only beginning Tuesday, May 1 and ending on Saturday, May 5. Evening undergraduate classes have their final exam the same night and time as class during finals week, except for Monday evening classes. Monday evening classes will have their exam on Friday, May 4 at the same time as your class. Contact your instructor for additional information. 

Note: Changes made to days, times or room are highlighted in yellow. 

FERPA Notice

IMPORTANT NOTICE TO STUDENTS ABOUT FERPA (PDF) - The Family Educational Rights and Privacy Act of 1974 [FERPA] is intended to protect the privacy of a student's educational records, to establish the rights of students to inspect and review their education records and to provide guideline for the correction of inaccurate or misleading data through informal or formal hearings. To fulfill basic requirements for compliance with the Act, each institution must inform each student of his/her right to prevent disclosure of personally identifiable information. 

The following information is considered “directory” information: name, address, dates of attendance, full or part-time status, class level, fields of study, degrees conferred (including dates), honors and awards, date and place of birth and photograph. 

Under the provisions of FERPA, currently enrolled students may withhold disclosure of such information. To prevent disclosure, written notification must be received by the Office of the Registrar by the end of the Drop/Add period during the fall or spring semesters (see Academic calendar for specific dates) and will remain in effect until rescinded in writing. Any requests made from non-institutional persons or organizations will be refused. Students who do not want their directory information released to a third party must fill out the FERPA No Disclosure form (online form).

Please note: In order for GMercyU to speak with your parents or other concerned parties about your financial aid or your University bill, you will need to complete a FERPA Consent Form with the respective office. The consent form also will be enclosed in your financial aid award packet. Students who would like the Registrar's Office to mail their grade report at the end of each semester to their parents must fill out the Grade Disclosure form (online form).

For more information on FERPA, see the U.S. Department of Education website at www2.ed.gov.

Transcripts

There are three ways to order your transcript:  

• Online via the National Student Clearinghouse with a credit card, click here.

• In person at the Campbell Solution Center with cash, check or money order. 

• US mail with cash, check or money order, click here for instructions.

Fax and email requests will no longer be accepted.

Change of name will not be processed using the transcript form. If you need to change your name, you must do so by filling out the Change of Name/Address form and by providing the appropriate documentation.

Transcripts will not be processed if your financial obligations to the University have not been satisfied. Transcript requests for students with financial holds will be held for up to 30 days and then canceled. The student will have to re-submit the request at that time. It is the responsibility of the student to inform the Registrar’s Office if the student has resolved a financial obligation after sending in a transcript request. 

Transcripts will only be mailed via US mail. We do not send transcripts electronically.

Forms

To ensure we can provide you with what you need, please be sure to:

1. Complete the form including all necessary signatures.
2. Mail the form to the respective office listed or bring to the Campbell Solution Center.
3. A change of name also requires a copy of a legal document, i.e. marriage certificate, social security card, or court document. Please provide both a signed copy of the Change of Name form and a copy of the required legal document with your request.

Add/Drop form (PDF)
Change of Major/Minor form (PDF)
Change of Name/Address form (online form)
Course off Campus form (PDF)
Course Registration form (PDF)
Course Withdrawal form (PDF)
Enrollment Verification form (online form)
Incomplete Grade Contract (PDF)
Incomplete Grade Extension (PDF)
OCICU form (PDF)

If mailing your form, please send it to:

Gwynedd Mercy University
1325 Sumneytown Pike
P.O. Box 901
Gwynedd Valley, PA 19437
Attn: Office of the Registrar

Faculty Forms

Faculty initiated forms can be found on the Registrar's Office portal page. 

Graduation Information

If you are expecting to graduate, you will need to submit a graduation application. Check out the 2018-2019 Graduation Information (PDF) document for more details. 

Please complete this graduation application (online form).

Contact Suzanne Kolesar, Associate Registrar, with questions about Main Campus programs, including the 2nd degree accelerated Nursing programs.
215-646-7300, ext. 21457 or kolesar.s@gmercyu.edu

Contact Jennifer Mellon, Associate Registrar for Off-Campus Programs, with questions about accelerated programs at the School of Graduate and Professional Studies.
215-643-8458, ext. 37163 or or mellon.j@gmercyu.edu

Gwynedd Mercy University has authorized the National Student Clearinghouse to provide enrollment and degree verifications. The Clearinghouse verification services will enable you to instantly verify your academic credentials when you may be applying for a job opportunity, graduate school or a product/service that requires proof of degree in order to qualify. Degree Verification Services.

ACT 45 Credits

Act 45 of 2007 (24 P.S. §12-1205.5) amended Act 48 for school leaders in certain school board approved positions. If you are officially board approved in one of the positions listed below, you are required to earn 180 professional development hours or six credits in a five year period by participating in PA Inspired Leadership (PIL)-approved events. You can only earn Act 45 PIL hours/credits by completing courses offered by PA Inspired Leadership institutions or by completing PDE-approved courses offered by other providers.

The Pennsylvania Department of Education requires all active school and system leaders employed in the following positions: principal, assistant or vice principal, superintendent, assistant superintendent, intermediate unit executive director, intermediate unit assistant director, or director of an area vocational-technical school, to submit six credits of ACT 45 credits within a five year period.

In order for the Registrar’s Office to submit ACT 45 credits, students must submit the request below. Gwynedd Mercy University will submit only the courses that fulfill this requirement. No more than six credits will be submitted and they will be submitted in the order that they are received. Those submitted beyond the six credits will not be processed. Courses taken for AUDIT will not be sent to the PA Department of Education.

Act 45 Credit Form (online form)
 
For more information on ACT 45 and the PA Inspired Leaders program, click here.

ACT 48 Records

"Act 48 requires persons holding Pennsylvania professional educator certification to complete 6 credits of collegiate study, every five years to maintain active status". 
 
If you would like your GMercyU education courses (since January 2000) submitted to the Department of Education, please complete and submit the form below. No more than 6 credits can be accepted and they will be accepted in the order that they are received. If you submit more than six, the rest will not be processed. Courses taken for AUDIT will not be accepted. If you have a financial hold on your GMercyU account, we will not be able to submit your courses. 

Act 48 Record Form (online form)