Accepted MSOT Student Checklist

Congratulations on being accepted into Gwynedd Mercy University's Master's in Occupational Therapy program! We are so excited to welcome you to the GMercyU community.  

To ensure that you’re ready to begin your coursework in May, it is important for you to complete the following tasks as soon as possible: 

Next Steps 

1. Log Onto the Self-Service Portal 

Not long after your acceptance, you should have received an automated email with your username and password, which will allow you to access the GMercyU Self-Service Portal to pay your acceptance deposit. Be sure to check your spam/junk folder if you don’t see the email in your inbox within a couple of days after your acceptance.

In order to hold your place in the program, you will need to submit a $500 non-refundable deposit by the due date given to you by the MSOT department. Detailed instructions on how to submit your deposit are below. If you have any problems logging in, please reach out to IT Help Desk at 215-646-7300, ext 21444. 

2. Complete and Submit the FAFSA (optional) 

As a graduate student, you may be eligible for Direct Student loans offered from the federal government. If you want to be considered for this specific type of funding, you need to submit the FAFSA (Free Application for Federal Student Aid) to GMercyU. If you have any questions on the financial aid process, please contact the Office of Student Financial Aid at financialaid@gmercyu.edu. 

3. Get Your Funding/Payment in Place 

With your acceptance, you received a Financial Options Guide. This guide discusses the process and requirements for covering your tuition costs. All funding must be in place by April 24, 2024 or you will not be able to start the program. Loans can take 2-4 weeks to be processed, so please do not wait until April 24th to apply for loans. Questions about this can be referred to the Financial Aid Office at financialaid@gmercyu.edu. 

4. Submit Emergency Contact Information 

The Administrative Assistant for the Occupational Science and Occupational Therapy Programs provided instructions with your acceptance email on how you can submit Emergency Contact Information in the GMercyU Self-Service Portal. Detailed instructions on how to add your Emergency Contacts are included below.

5. Obtain Your Student ID Card 

Please email a “headshot” from your GMercyU email address to idcardpicture@gmercyu.edu. The image should be a clear picture of your face and neck.  Please choose the highest resolution possible when emailing it and make sure it is in a png or jpeg file.  You can pick up your ID when you come to campus for the MSOT Orientation.

6. Register for a Parking Pass 

Per University policy, all vehicles on campus must be registered with Public Safety and be issued an official parking permit.  Students who begin their program of study in the Summer will receive a complimentary parking pass that will expire in August.  Students can then register for their parking pass for the next academic year (Fall through Summer) online.  

Please add "NEED NEW PERMIT, COMMUTER STUDENT" into the Note section of the registration form on the last screen. Complimentary passes can be picked up at Orientation the week before classes begin.  Anyone who cannot register online should call Campbell Solution Center (CSC) to make alternate arrangements to register your vehicle.

If you have any questions, please contact Campbell Solution Center (CSC) directly at 215-641-5595.

7. Enroll In or Waive University Health Insurance 

All full-time students are required to carry health insurance. Please know, new MSOT graduate students will see a charge of $1343.25 on your self-service account under "charges" for the student health insurance. If you are already covered under a private health insurance plan (i.e. parents plan), you MUST complete an online health insurance waiver to waive the charges.

If you would like to use the student health insurance, you can enroll in the plan and the charge will remain on your account. Please note, the health insurance site to waive or enroll does not open until 4/04/2024. On 04/04/2024, please go to https://studentcenter.uhcsr.com/gmc to waive or enroll in the student health insurance. You will need your 7-digit Colleague student ID number, birth date and current health insurance information. Please note, you will need to either waive or enroll in the student health insurance to be cleared to start the program. If you have any questions about this, please email studentbilling@gmercyu.edu.
 

Contact Us 

If you have specific questions, concerns, or need help completing one or more of the tasks listed above, please do not hesitate to reach out to us at the contact information listed below.  Due to staggered schedules for employees on campus, we recommend contacting us via email.  We are responding to voicemails and will do our best to get back to you within one business day.

 

How to Pay Your Deposit on Self-Service

1. Once you log in to Self-Service using the credentials provided to you via email, click on the Student Finance tab. That is where you will be able to pay your deposit online. 

2. The next screen will show an Account Summary. You’ll noticed that the balances are all set at $0.00—that’s perfectly normal! You won’t see actual balances there until the first billing statement is sent out. All you need to do is click the “Make a Deposit” link on the right side of the screen. 

3. After you click the link, you will be redirected to our secure payment site—Touchnet—which will look like this:   

4. At the bottom of the screen, select the term you want to pay from the drop-down menu. You will be selecting the Summer term.  Then hit the “Select” button. 

5. Next, select the “Occupational Therapy Deposit” from the next drop down menu and hit “Select”.

 

6. Once you select a deposit type, click the green “Continue” button to move forward. 

7. On the next screen, you’ll be instructed to select a payment method. The deposits can be paid either by Electronic Check from your bank account or Credit Card. 

8. If paying by electronic check, you need to select the Account Type (Checking or Savings) and have both the Routing Number and Bank Account Number on hand—both of these can be found on the bottom of a check. Complete the form by adding your billing information, then click “Continue” to move to the confirmation page. 

9. If paying by credit card, put in the card number, then click the green “Continue” button. On the next page, you’ll be asked to provide additional information about the card as well as a billing address. When you finish adding this information, click “Continue” to move to the confirmation page. 

10. The last thing you need to do is review your payment information and click the “Submit” button at the bottom of the screen. Please note that a confirmation email will automatically be sent to the personal email account that we have on file for you—so make sure to check your junk or spam folders for it. 

Adding Emergency Contacts in Self-Service 

1. Once you log in to Self-Service using the credentials provided to you via email, click on the icon in the upper right-hand corner of the screen next to your username. 

2. A drop-down menu will appear. Click on “Emergency Information.” 

3. On the next page, click the “Add New Contact” button on the left side of the screen. 

4. A pop up will appear where you can enter Emergency Contact Information. Add as much information as you like, ensuring that all required fields (*) are filled in. You’ll also have the option to designate this individual as an Emergency Contact, a Missing Person Contact, or both. Once finished, the blue “Add Contact” button in the bottom right-hand corner of the pop up.  

5. When you return to the main page, you’ll have the option to add additional Emergency Contacts. The University recommends having at least two on file if at all possible. Once you finish adding Emergency Contacts, make sure to confirm the information submitted by clicking the “Confirm” button on the right-hand side of your screen.